Please note that even though we do take school funds,
school funding is a payment method, but it is not your registration. You must also register for your sports classes directly through EMH Sports or your child will not be on the roster. Schools do not register children with us. All of the conditions below must be met before your child will be allowed to participate, so please allow enough time to complete registration AND have funding approval sent to us.
You must have...
A Parent User Account on our site
*A Student file for each child with their correct name, school, birthdate, etc.
A permission form (AP Form) signed by the child's parent or legal guardian
*An order on our website for the classes you want to attend
Approval from your school in our office before class starts, or a deposit
Please complete your account, files, and forms on our website first (you only have to do this once). Then place an order on our website and select "school funds" at checkout. Immediately contact your school and let them know you will be participating with us. School approval is required by the night before class or a deposit will be required.
*All ordered months, names, sports, etc must match on both our website and the school paperwork, so please make sure your EMH Sports website order and student names match the ordered classes and names you filed with your school. Class Options
Registration with school funds must be for full months or a deposit will be required. If you make a deposit you can also order other products.
Read More About Deposits
click here to see products you can purchase with school funds
Not all schools will pay for all of these products, but some will. Please contact us or your school before you order to make sure.
Full Months of PE - Please check to see how many months your school will pay for. We offer 3 levels of PE classes ( Economy, Deluxe, and Premium) so you will also need to verify what options they will cover, or you will need to pay the difference out of pocket to upgrade.
The cost of a month is based on the purchase of the entire month, otherwise the One Day Pass price applies. We do not prorate for school holidays, illness, late registration, testing, field trips, etc. Any dates that the school will not pay for will have to be covered by you (up front out of pocket) even if you do not attend.
Trial Class - You can buy a Single Day Pass as a trial class and then buy the rest of the month later at a prorated price. You will have to pay for the pass up front out of pocket first. Then you can order the rest of the month prorated and apply school funds to the balance, or if the school pays for the full month we will give you a credit once we received funds. Please contact us for more details on how to work out the payment amounts for a trial class.
- You can buy
Single Day Passes
if you do not want to pay for a full month. However you will have to make a deposit for the passes up front out of pocket first. Then when the school pays us we will give you a credit. Please contact us for more details on how much deposit is required.
Multipack (10 Passes) - You can buy a Multipack of 10 passes at a discounted rate and use them for single dates. However you must either pay up front in full as a deposit or wait until we get the actual funds from your school. Because of the way schools pay us, we can only bill them after the last date listed on the school voucher or purchase order which could be weeks or months after you order. If you want to use your passes before we receive the funds you will need to make a deposit for the entire cost of the multipack. We will give you a credit when the school pays us.
Makeup Days - If you missed a day of class for illness or personal reasons you can buy a Makeup Day to come to a different class. In most cases schools will not pay for this, but if you have a credit on your account you can use that. Also some PE Class levels include makeup days. Otherwise you would would have to pay out of pocket.
School funds must be for the full amount of the product(s) ordered unless you qualify for a discount. If you have a full deposit on account with us, you may use our 10% off coupons. The sibling discount does not apply with school funds. If you have a partial credit or if you paid out of pocket for part of the fee you can get school funds for the other portion.
If you miss part of a month, we do not prorate the cost. You can buy makeup passes or single day passes if you can't attend all 4 weeks of a sport (see above).
EMH works with many different schools to secure funding for your sports. The schools are listed in the green box.
Click on your school name to read more about your school procedures. Each school may have additional procedures you must follow, so please check with your school also!
When you check out, select "School Funds" as payment method. As the funds come in to our office, we will clear your children and you will see green flags on your status page for each cleared month.
In general here are the basic types of funding
Purchase Orders/Certificates - click here
If you are using
Purchase Orders (POs) or Payment Certificates from your school, please make sure your POs have your listed on them. We cannot bill until the end of each sport for that month but we allow you to attend classes anyway as long as POs are for the full amount of the class at the monthly price. child’s name, sport(s), and month(s)
We do not allow POs for less than a full month unless you pay the balance and/or make a deposit. If your school will not pay for certain dates due to school holidays you must pay the balance out of pocket. Single dates or orders for less than a full month are $9 per day and we require a deposit for day passes and multipacks.
Once you request funds from the school, they must notify us that the funds are available and reserved. Usually this means that they will email us a copy of the completed purchase order. Sometimes that goes to you instead and you must forward it. We need the final version, not just your request receipt.
POs must state the name of the child, sport month, and amount.
The school must email it to us before the first day of class or a deposit will be required. If you do not want to attend class or pay a deposit your order will be cancelled. Reactivation fees will apply to change your order ($5)
If you come to class without clearance or a deposit you will have to pay $15 per child for the day. A portion of that might be applied as a deposit.
We must be able to bill the PO at the end of the sport. Schools do not pay until after classes are completed. Any payment that cannot be billed at the end of that month will require a deposit or payment by the parent. If your school does not honor your PO, you will be responsible for payment and a deposit will be required for future orders.
Cancellations must be received in writing (email) before the sport begins. You will be responsible for payment once classes start, whether you attend or not. Class dates already held are $9 per day.
Please do not bring school certificates, school emails, etc to the park! Coaches cannot clear your child to play based on school paperwork. If your child is not clear and on their printed roster they will have you fill out the one day participation paperwork and pay the $15 fee.
Vouchers - click here
If you are using
Vouchers from your school, please make sure you have a separate individual voucher for each child and each sport. Each voucher must have clearly listed, as well as one child’s name, sport, and month parent signature and date (post-dated for the end of that sport). We cannot bill multiple months on one voucher, and we cannot bill the school until the end of each sport for that month
We do not allow vouchers for less than a full month unless you pay the balance. If your school will not pay for certain dates due to school holidays you must pay out of pocket.
Once you get your vouchers from the school, please:
Sign and post date each one for the end of that sport month
Mail the entire batch to
our address. Please allow extra processing time for mailed vouchers. If anything is wrong you will have to print, sign, and mail them again. You can send all your vouchers at once, and post date them for the end of each month. We will only bill the months as they are completed but we need all ordered vouchers in office before class begins. Please do not bring vouchers to the park! Coaches cannot collect and mail your vouchers for you. If there is not enough time before class, please email us a copy of the numbers and amounts (photo, scan, pdf, etc) or the current sport and then mail them. We will clear your child for one week. We must still get the originals in the mail by week 2 or a late fee will be required.
If you do not have the vouchers by the first day of class you will need to miss class or make a deposit. A late fee or cancellation fee may apply if we don't get them by the second class even if you don't attend classes. If you come to class without clearance you will have to pay $15 per child for the day.
Other Arrangements - click here
If your school has a
special contract with us please check with your school to see if any paperwork is needed. You may need to request a PO or sign a fund release form. Some schools have certain requirements such as only paying for days you attend or only paying for entire semesters, or a cut off for deadlines. We will do our best to work with you and your school if you contact us. If you come to class with questions, the coach will not be able to help and you may have to pay a participation fee that day until your registration is resolved.
Registration with school funds is a "delayed payment" method. Schools do not pay us in advance for classes even when they remove funds from your school account and send us purchase orders or vouchers. It can take 30-60 days after a sport ends for us to get paid. If a school has not paid by 45 days after class ends, all families will have to pay a deposit going forward. At 60 days all deposits will be used to pay for the class, and only replaced after we get a school check.
In some cases we will require a deposit or up front payment until we get the actual funds from your school. We also require deposits if you want to use any discount coupons or order day passes instead of full months.
Click here to read more about deposits. Deadlines
Please observe our ordering deadline! All orders and payments must be completed before class so that we can prepare our rosters for the coaches. Waiting until the day before or day of class will incur extra RUSH fees or you will have to wait a week to attend class.
For families using school funds,
Our participating schools have been alerted that funding requests should be turned in to them at least 7-10 days before class starts in order to give everyone time to process the necessary paperwork. Deposits can allow your child to play before we have final clearance. . your P.O./Voucher or other school approval notices must received by our office before the deadline in order to participate
EMH Sports offers certain discounts for ordering early or in bulk. However, we only allow these discounts when your sports are prepaid. Since schools do not prepay for classes, you must make a full deposit equal to one month of classes per child to EMH Sports before you can use discounts.
Sibling discounts do not apply at all when school funds are used for any of your children, but you can use the earlybird and bulk discounts.
Click here to learn more about discounts Prorating, Credits, Refunds, Missed Classes and Makeups
EMH Sports only allows deferred payment for
full months. If you wish to attend fewer dates you will need to buy passes and pay out of pocket up front. In some cases we can bill your school later and issue a credit, but a deposit is still required before you can attend class. We do not prorate for missed weeks if you order late or do not attend a date class is held. The only time you can prorate is if we cancel a class date or if you paid for a Day Pass and then want to prorate the balance of a month. You can also prorate the Premium classes ($9 per day).
If your school does not pay the full amount of the class you must pay out of pocket for the balance due before the first day of class!
If EMH cancels a class, a makeup will be provided or you can request a credit or a free pass for future use.
If you do not attend a prepaid class date but class was held, there may be a fee for a makeup depending on how you are paying. We do not issue credits or prorate your payment.
We do not issue refunds unless we cancel your entire park location.
We do not issue refunds or credits until your school pays us. We will bill your school AFTER each sport month is over, and we get usually get paid the month after we bill. Any credits due to you will appear on your account after that.
Please note that both EMH Sports and your school have expectations that you will attend classes once you sign up. If you sign up for a class, a full year or a semester and then drop out,
Do not expect your school or your coach to cancel your order for you. Schools can only cancel payment methods but that does not remove your child from our roster. You will still be responsible for payment if you do not come or cancel in a timely manner. we need to know before class so that we can change your registration and our teams if necessary. We hire our coaches and pay our park fees, buy equipment, etc, based on the headcount for each park, so please communicate promptly if you are not coming. There will be no credits issued if you do not cancel before class is held. we must be notified by you personally in writing before class is held.
Once class has been held you can only get makeup days for missed classes. In some class pricing makeups are included, or you can buy them individually per day per child. Please read your product notes carefully.
If EMH Sports cancels class, you are not responsible. we will offer a makeup day, credit, or refund.
Read more about cancellations Special Situations
Please note that your school policies and ours may not line up completely.
For example, your school may not pay for holidays or missed weeks, while EMH would still require payment for those dates.
Or your school may require that you order full months, while EMH allows you to order day passes for just certain days.
We may charge extra for late fees and makeup passes that your school will not pay for.
We might offer a discount that your school does not take into account or a credit that your school funds cannot adjust for.
We do our best to work with each school and understand their policies. If you have any question about how to order or work with both EMH Sports and your school, please send us an email and we would be happy to explain.