EMH Sports U.S.A.

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School Funds - Policies and Procedures


Deposit Notice

Please note that Deposits are required in some cases before your child can attend.
 
If you are ordering in installments (ordering more than you pay for) we need a one month deposit.
 
Deposits are required for all use of school funds unless...   
  1. Your account is in good standing AND
  2. Your orders are for full months at full price AND
  3. We have approval/POs from your school before your first class

Please read About Deposits for more information.

Accepted Payments

We accept the following payment methods and school funds.
Click on the blue titles to read more about each option.

Please note that this information is based on procedures that EMH Sports requires. Please check with your school to see if there are any additional steps that they require. They may have other forms or paperwork for you to sign.

This information is subject to change.

Registration

Please note that even though we do take school funds, school funding is a payment method, but it is not your registration. You must also register for your sports classes directly through EMH Sports or your child will not be on the roster. Schools do not register children with us. All of the conditions below must be met before your child will be allowed to participate, so please allow enough time to complete registration AND have funding approval sent to us.

You must have... 

  1. A Parent User Account on our site
  2. *A Student file for each child with their correct name, school, birthdate, etc.
  3. A permission form (AP Form) signed by the child's parent or legal guardian
  4. *An order on our website for the classes you want to attend
  5. Approval from your school in our office before class starts, or a deposit

Please complete your account, files, and forms on our website first (you only have to do this once). Then place an order on our website and select "school funds" at checkout. Immediately contact your school and let them know you will be participating with us. School approval is required by the night before class or a deposit will be required.

*All ordered months, names, sports, etc must match on both our website and the school paperwork, so please make sure your EMH Sports website order and student names match the ordered classes and names you filed with your school. 

Class Options

Registration with school funds must be for full months or a deposit will be required. If you make a deposit you can also order other products.

Read More About Deposits

Amount

School funds must be for the full amount of the product(s) ordered unless you qualify for a discount. If you have a full deposit on account with us, you may use our 10% off coupons. The sibling discount does not apply with school funds. If you have a partial credit or if you paid out of pocket for part of the fee you can get school funds for the other portion.

If you miss part of a month, we do not prorate the cost. You can buy makeup passes or single day passes if you can't attend all 4 weeks of a sport (see above).

Procedures

EMH works with many different schools to secure funding for your sports. The schools are listed in the green box. Click on your school name to read more about your school procedures. Each school may have additional procedures you must follow, so please check with your school also!

When you check out, select "School Funds" as payment method. As the funds come in to our office, we will clear your children and you will see green flags on your status page for each cleared month.

In general here are the basic types of funding

Deposits

Registration with school funds is a "delayed payment" method. Schools do not pay us in advance for classes even when they remove funds from your school account and send us purchase orders or vouchers. It can take 30-60 days after a sport ends for us to get paid. If a school has not paid by 45 days after class ends, all families will have to pay a deposit going forward. At 60 days all deposits will be used to pay for the class, and only replaced after we get a school check.

In some cases we will require a deposit or up front payment until we get the actual funds from your school. We also require deposits if you want to use any discount coupons or order day passes instead of full months.

Click here to read more about deposits.

Deadlines

Please observe our ordering deadline! All orders and payments must be completed before class so that we can prepare our rosters for the coaches. Waiting until the day before or day of class will incur extra RUSH fees or you will have to wait a week to attend class. 

For families using school funds, your P.O./Voucher or other school approval notices must received by our office before the deadline in order to participate.  Our participating schools have been alerted that funding requests should be turned in to them at least 7-10 days before class starts in order to give everyone time to process the necessary paperwork. Deposits can allow your child to play before we have final clearance.

Discounts

EMH Sports offers certain discounts for ordering early or in bulk. However, we only allow these discounts when your sports are prepaid. Since schools do not prepay for classes, you must make a full deposit equal to one month of classes per child to EMH Sports before you can use discounts.

Sibling discounts do not apply at all when school funds are used for any of your children, but you can use the earlybird and bulk discounts.

Click here to learn more about discounts

Prorating, Credits, Refunds, Missed Classes and Makeups

  • EMH Sports only allows deferred payment for full months. If you wish to attend fewer dates you will need to buy passes and pay out of pocket up front. In some cases we can bill your school later and issue a credit, but a deposit is still required before you can attend class.
  • We do not prorate for missed weeks if you order late or do not attend a date class is held. The only time you can prorate is if we cancel a class date or if you paid for a Day Pass and then want to prorate the balance of a month. You can also prorate the Premium classes ($9 per day).
  • If your school does not pay the full amount of the class you must pay out of pocket for the balance due before the first day of class!
  • If EMH cancels a class, a makeup will be provided or you can request a credit or a free pass for future use.
  • If you do not attend a prepaid class date but class was held, there may be a fee for a makeup depending on how you are paying. We do not issue credits or prorate your payment.
  • We do not issue refunds unless we cancel your entire park location.
  • We do not issue refunds or credits until your school pays us. We will bill your school AFTER each sport month is over, and we get usually get paid the month after we bill. Any credits due to you will appear on your account after that.

Cancellations

Please note that both EMH Sports and your school have expectations that you will attend classes once you sign up. If you sign up for a class, a full year or a semester and then drop out, we must be notified by you personally in writing before class is held. Do not expect your school or your coach to cancel your order for you. Schools can only cancel payment methods but that does not remove your child from our roster. You will still be responsible for payment if you do not come or cancel in a timely manner. we need to know before class so that we can change your registration and our teams if necessary. We hire our coaches and pay our park fees, buy equipment, etc, based on the headcount for each park, so please communicate promptly if you are not coming. There will be no credits issued if you do not cancel before class is held.

Once class has been held you can only get makeup days for missed classes. In some class pricing makeups are included, or you can buy them individually per day per child. Please read your product notes carefully.

If EMH Sports cancels class, you are not responsible. we will offer a makeup day, credit, or refund.

Read more about cancellations

Special Situations

Please note that your school policies and ours may not line up completely. 
For example, your school may not pay for holidays or missed weeks, while EMH would still require payment for those dates. 
Or your school may require that you order full months, while EMH allows you to order day passes for just certain days. 
We may charge extra for late fees and makeup passes that your school will not pay for.
We might offer a discount that your school does not take into account or a credit that your school funds cannot adjust for.

We do our best to work with each school and understand their policies. If you have any question about how to order or work with both EMH Sports and your school, please send us an email and we would be happy to explain.

 

Our P.E. Classes

Our PE classes are for ages 3-18.

This is our typical lineup of sports for our PE classes. Most sports run 4 weeks, once per week. 

Dates and sport offerings may vary in your area due to holiday schedules and park availability.
Please check your class page for exact schedule.

  • Sept - Soccer
  • Oct - Flag Football
  • Nov - Softball
  • Dec - Kickball
  • Jan - Basketball
  • Feb - Nerf Dodgeball
  • Mar - Volleyball
  • Apr - Track and Field
  • May - Soccer

June-August EMH regular PE classes will not be offered so that we can focus on special offerings like clinics and sports camps.

Click here for Pricing details on our classes.