EMH Sports U.S.A.

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School Funds - Policies and Procedures


Please note that even though we do take school funds, school funding is only a payment method, but it is not your registration. You must also register for your sports classes directly through EMH Sports or your child will not be on the roster.

Schools do not register children with us. All of the conditions below must be met before your child will be allowed to participate, so please allow enough time to complete registration AND have funding approval sent to us.

You must have... 

  1. A Parent User Account on our site
  2. *A Student file for each child with their correct name, school, birthdate, etc.
  3. A permission form (AP Form) signed by the child's parent or legal guardian
  4. *Registrations our website for the classes you want to attend
  5. Approval from your school in our office before class starts, or a deposit

Please complete your account, files, and forms on our website first (you only have to do this once). Then register each child for each class and choose the payment method you are using. Immediately contact your school and let them know you will be participating with us. .

*All ordered months, names, sports, etc must match on both our website and the school paperwork, so please make sure your months, classes, prices, and student names match the classes and names you filed with your school. 


Registration with school funds must be approved by your school 2 business days before class or a deposit will be required. If you make a one month deposit you can also order with our discounts.

Read More About Deposits


School funds must be for the full amount of the product(s) ordered unless you qualify for a discount. If you have a full deposit on account with us, you may use our bulk or earlybird discounts. The sibling discount does not apply with school funds.

If you have a partial credit or if you paid out of pocket for part of the fee you can get school funds for the other portion.

If you miss part of a month, we do not prorate the cost. You can buy makeup passes or single day passes if you can't attend all 4 weeks of a sport (see above). This does not apply to virtual classes - we do not offer makeups unless we cancel class.


EMH works with many different schools to secure funding for your sports. The schools are listed in the green box. Click on your school name to read more about your school procedures. Each school may have additional procedures you must follow, so please check with your school also!

When you register, select your school name as payment method. As the funds come in to our office, we will clear your children and you will see green flags on your status page for each cleared month.

In general here are the basic types of funding


Registration with school funds is a "delayed payment" method. Schools do not pay us in advance for classes even when they remove funds from your school account and send us purchase orders or vouchers. It can take 30-60 days after a sport ends for us to get paid. If a school has not paid by 45 days after class ends, families will have to pay a deposit going forward. At 60 days all deposits will be used to pay for the class, and only replaced after we get a school check.

In some cases we will require a deposit or up front payment until we get the actual funds from your school (not just the purchase orders). We also require deposits if you want to use any discount coupons.

Click here to read more about deposits.


Please observe our registration deadline! All registration and payments must be completed 2 business days before class so that we can prepare our rosters for the coaches. Waiting until the day before or day of class or asking us to rush your order over weekends and holidays will incur extra RUSH fees or you will have to wait a week to attend class. 

For families using school funds, your P.O./Voucher or other school approval notices must received by our office before the deadline in order to participate.  Our participating schools have been alerted that funding requests should be turned in to them at least 7-10 days before class starts in order to give everyone time to process the necessary paperwork. Deposits can allow your child to play before we have final clearance.


EMH Sports offers certain discounts for ordering early or in bulk. However, we only allow these discounts when your sports are prepaid. Since schools do not prepay for classes, you must make a full deposit equal to one month of classes per child to EMH Sports before you can use discounts.

Sibling discounts do not apply at all when school funds are used for any of your children, but you can use the earlybird and bulk discounts.

Click here to learn more about discounts

Prorating, Credits, Refunds, Missed Classes and Makeups

  • We do not prorate for missed weeks if you order late or do not attend a date class is held. The only time you can prorate is if we cancel a class date or if you paid for a Day Pass and then want to prorate the balance of a month. 
  • If your school does not pay the full amount of the class you must pay out of pocket for the balance due before the first day of class!
  • If EMH cancels a class, a makeup will be provided or you can request a credit or a free pass for future use.
  • If you do not attend a prepaid class date but class was held, there may be a fee for a makeup depending on how you are paying. We do not issue credits or prorate your payment.
  • We do not issue refunds unless we cancel your entire class location.
  • If you are owed any refunds or credits, they will not be issued until your school pays us. We will bill your school AFTER each sport month is over, and we get usually get paid the month after we bill. Any credits due to you will appear on your account after that.


Please note that both EMH Sports and your school have expectations that you will attend classes once you sign up. If you sign up for a class, a full year or a semester and then drop out, we must be notified by you personally in writing before class is held. Do not expect your school or your coach to cancel your order for you. Schools can only cancel payment methods but that does not remove your child from our roster. You will still be responsible for payment if you do not come or cancel in a timely manner. we need to know before class so that we can change your registration and our teams if necessary. We hire our coaches and pay our park fees, buy equipment, etc, based on the headcount for each park, so please communicate promptly if you are not coming. There will be no credits issued if you do not cancel before our deadline.

Once class has been held you can only cancel future classes. Makeups can be purchased for classes held if you did not attend. With some purchases, makeups are included, or you can buy them individually per day per child. Please read your product notes carefully.

If EMH Sports cancels class, you are not responsible. We will offer a makeup day, credit, or refund.

Read more about cancellations

Special Situations

Please note that your school policies and ours may not line up completely. 
For example, your school may not pay for holidays or missed weeks, while EMH would still require payment for those dates. 
Or your school may require that you order full months, while EMH allows you to order day passes for just certain days. 
We may charge extra for late fees and makeup passes that your school will not pay for.
We might offer a discount that your school does not take into account or a credit that your school funds cannot adjust for.

We do our best to work with each school and understand their policies. If you have any question about how to order or work with both EMH Sports and your school, please send us an email and we would be happy to explain.


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All read items can still be found on our information pages.

Holiday Schedule:

  • Labor Day
  • Thanksgiving (Thursday and Friday)
  • Winter Break (see your class dates for exact schedule)
  • Good Friday
  • Memorial Day

These are the only dates we take off for holidays.

Each class has 4 weeks, with the exception of December.
If a 5th week is in the calendar month, it will only be used if needed as a makeup or due to a holiday.

Some sports may begin or end in a different month due to scheduling needs.

Please be advised that EMH may have classes on some non-school days. We will not provide free makeups or credits for those dates if you do not attend. If your school does not pay for those dates parents must pay the difference out of pocket.

Check Your Status

Did you know that your account has a My Status page? Your "My Account" menu tells you everything about your account status.

You can always see your orders, payments, and class signups! Green and Red flags indicate which children are cleared for each sport.


For each class we issue printable certificates for students who attended the month. These can be found under your "My Account" menu in the upper right. Be sure to download your certificates by the end of June if you want to print them!